Fax cover sheet template is a single page document that is sent before or along with fax transmission. This is an important document that contacts the important information such as the name of sender and receiver, phone numbers, fax numbers, date, number of fax pages, subject or context of fax, etc. The purpose of sending a fax cover sheet is to let the receiver knows who’s sending the fax, what’s the context, and who’s the correct recipient. With a fax cover sheet attached, you can ensure that fax is delivered to the intended recipient.
Sending confidential or secret information specially related to finance and medical is always a concern. A fax cover sheet with confidentiality statement or disclaimer is used while sending medical reports or any confidential information. There are always concern of security while sending or transmitting documents only, this is the reason why faxing is still relevant because it cannot be hacked and it’s a secure mode of sending important documents.
Faxing can be done for both personal and professional work. For professional or business purposes, make sure to choose a cover sheet that has space for the logo & name of the company for branding and recognition purposes. Different type of fax cover sheets are available out there, each type has it’s own usage & features, some of the types are listed below:
10 Types of Fax Cover Sheets
- Confidential Fax Cover Sheet
- Google Docs Fax Cover Sheet
- Blank Fax Cover Sheet
- Professional Fax Cover Sheet
- Personal Fax Cover Sheet
- Finance Fax Cover Sheet
- Education Fax Cover Sheet
- Accounting Fax Cover Sheet
- Marketing Fax Cover Sheet
- School Fax Cover Sheet
- Job Fax Cover Sheet
- Business Fax Cover Sheet
- Personal Fax Cover Sheet
- Company Fax Cover Sheet
- Construction Fax Cover Sheet
What is a fax cover sheet?
Faxing is a part of government offices, medical offices, and many other businesses because it’s secure, convenient, and easy mode of communication. A fax cover sheet is a document that is used to protect the fax contents and to ensure fax reaches to the right recipient.
In big offices, a single faxing machine is used by a number of people, therefore, its becomes essential to attach a fax cover sheet so everyone knows the right recipient of a fax.
A fax cover sheet also known as fax cover page or letter is a single page document that is sent to the recipient before the actual fax message. There could be different reasons for sending a cover sheet such as protecting the content of the actual fax message, adding more details about the intended recipient, etc. We advise the use of cover page because it makes your fax more formal and professional. Never leave an opportunity to make an impact, therefore, use a fax cover sheet!
Types of Fax Cover Sheet Template Explained
Confidential Fax Cover Sheet
Use a fax cover sheet with confidentiality statement if you have confidential information to send. This type of sheet has “Confidential” written on it in big bold font size. There is also a confidentiality statement or disclaimer at the end of this sheet. A confidential cover sheet is often used by sending medical reports or sending important business document where privacy has to be upheld. The purpose of using this cover sheet is to keep the sensitive information secure and to ensure fax reaches the right recipient only. These sheets are often used in business, legal, and health sector, check out the template below and print it for your use.
Google Docs Fax Cover Sheet
Google docs is one of the most preferred fax cover sheet format because it allow users to make changes in a cover sheet online, download it, and print it. Blank fax cover sheet in google docs format is shared below, click on the download link to open the google docs format where you can make the changes as per your need, add or remove fields, change font, color, etc. The use of google docs cover sheets has increased a lot after the boom in use of digital files.
Blank Fax Cover Sheet
Are you working in a place where faxing is used as a mode of communication? If yes then you must have a well made blank fax cover sheet template so you can customize it in a way you want to. A blank cover sheet is a base template that can be used to make any type of cover sheet. Sending a fax cover page before the fax is recommended to make your fax more formal and professional, free blank template is shared below, download the template to make a cover sheet for your work need or requirements.
Finance Fax Cover Sheet
A finance fax cover sheet comes in handy when it comes to sending vital information related to finances. A basic fax cover page include basic information of finances such as name of the business, fax number, phone number, name of both sender & recipient, subject of the document, date, total number of fax pages, a short message about financial report. If the information is sensitive then you can write down confidentiality statement or disclaimer as well. Check out the finance fax cover page below and download it for your use.
Marketing Fax Cover Sheet
Marketing fax cover sheet is used when it comes to do marketing of work or products. Many companies collaborate with each other for a joint promotional event to market their products or services, a marketing fax cover page is suitable for communication between companies in such a scenario. Browse the marketing fax cover sheet template below, only the high quality templates are shared for download in PDF and JPG format.
Professional Fax Cover Sheet
Fax cover pages are used for both personal and professional communications. In this section, we are talking about the professional or business fax cover pages which are used in medical, government, and private offices where it’s required to send important document or information securely. A professional fax cover page has the name and logo of a company on it, only formal font type or size is used. There is no room for using any informal font or design, check out the professional fax cover sheet template below. Make your business communication more professional by the use of fax cover sheet or page.
Personal Fax Cover Sheet
It’s clear from the name, this cover sheet is primarily used for personal or informal communications. There is no logo or name of the company because no business is involved. All the basic fax cover sheet details are included in it including the name of sender/receiver, fax numbers, fax subjects, etc. A lot of creativity and designing skills can be showcased in a personal fax cover sheet, there is room to use different type of fonts, font sizes, add images or graphics, etc. A simple personal fax cover sheet template is shared below, you can make the changes in this template to make a cover sheet for your personal or informal communications.
HIPPA Fax Cover Sheet
HIPPA Fax Cover Sheet is used in medical sector and there is a disclaimer on this cover sheet states the transmission may contain protected health information. The purpose of sending this cover sheet is to state the faxed information is confidential and only the intended recipient should read it so that the health information is protected from public view when the fax is received. There is always an issue of fax getting received by other person because a single fax machine is used by many people in big offices. In order to protect a fax document from public view you can use a confidential cover sheet.
Job Fax Cover Sheet
As a job seeker, you should never leave an opportunity when it comes to make an impact on the employer or hiring manager. There is always a debate on the use of a fax cover sheet. We always advise our users to use a cover sheet specially job seeker in order to strengthen your job profile. Sending a fax cover sheet makes your fax more formal and professional. It’s an opportunity for job seekers to showcase their professionalism and to highlight why they are perfect fit for a particular job position.
How Does the Faxing Works?
Fax is the telephonic transmission of both text and images to a telephone number connected to an output device such as printer. Many people are curious to know how does the faxing actually works, here is how it works,
Work of Sending Machine: The original document is scanned by a fax machine, which processes the contents (text or images) as a single fixed graphic image, then converting it into a bitmap, and finally it is transmitted through the telephone system in the form of audio-frequency tones.
Work of Receiving Machine: The receiving fax machine interprets the tones and reconstructs the image, printing a paper copy.
This is how the faxing work. Over a period of time, just like other technology, faxing has evolved too. These days you can do online faxing as well, there are plenty of online fax services available that allows you to send & receive fax messages with ease.
What to Include in a Fax Cover Sheet?
Following is the basic information that you are required to include in a fax cover sheet.
Sender’s Information
Write down your personal information or company’s information such as name, phone number, email address, fax number, etc. The purpose of adding this information is to let the recipient know who is sending the fax. It is important to add sender’s details.
Recipient’s Information
Write down recipient personal information or company’s information such as name, phone number, email address, fax number, etc. The purpose of adding this information is to let the receiver know who the right recipient is. It is important to add sender’s details.
Number of Pages
Write down the number of fax pages that you’re sending. It’s important to specify the page numbers so that recipient can verify how many pages are received through the fax.
Date of Transmission
Add the date you send the fax document so that the recipient know when you exactly send your document.
Subject/ Purpose of Fax
The purpose or the subject of the fax should be clear to the recipient through the cover sheet only. By stating the purpose, you can expect a quick response from the recipient because he already know what action is required from his side.
These are only some of the basic information that you can add. Apart from this information, you can add fields or information as per work need or requirement.
